Embedded Files
Contact details
Contact details
Email:
Unitednationsvirtual1@gmail.com - SOCFI
virtualUN600@gmail.com - DSO
The person who regulates this document is the SOCFI as their role is to not only act as a flight instructor but also assist with the making of documentation. This is purely our vSOAs way of running.
“Consent
Consent is appropriate when you can offer people real choice and control over how you use their information.
If you’re relying on consent, it must be:
freely given (and usually not as a precondition of a service);
specific and informed;
indicated by a positive action to opt-in (which means you can’t use pre-ticked boxes or other types of default consent);
separate from your other terms and conditions wherever possible;
easy for the person to withdraw at any time; and
kept under review and refreshed if anything changes.”
What information we collect and use, and why
What information we collect and use, and why
We collect the Following data:
First name
VATSIM ID
Discord name
Email address
We collect this data to make sure we know who you are, if you are trustworthy and also so we can contact you if we need to.
This data is kept in secure files that can only be accessed by the DSO, DDSO and SOCFI or a VATSIM third party (eg. Director of special operations) only for legitimate reasons.
The Following is shown publicly:
First name
Vatsim ID
This is to remain compliant with GDPR but also PPM Para 7.2 website requirements
Lawful bases and data protection rights
Lawful bases and data protection rights
Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.
Which lawful basis we rely on may affect your data protection rights which are set out in brief below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:
Your right of access - You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. Read more about the right of access.
Your right to rectification - You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. Read more about the right to rectification.
Your right to erasure - You have the right to ask us to delete your personal information. Read more about the right to erasure.
Your right to restriction of processing - You have the right to ask us to limit how we can use your personal information. Read more about the right to restriction of processing.
Your right to object to processing - You have the right to object to the processing of your personal data. Read more about the right to object to processing.
Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. Read more about the right to data portability.
Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time. Read more about the right to withdraw consent.
If you make a request, we must respond to you without undue delay and in any event within one month.
To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.
Our lawful bases for the collection and use of your data
Our lawful bases for the collection and use of your data
Where we get personal information from
Where we get personal information from
We collect your information from the following places:
vSOA applications
Discord / socials
VATSIM.net or your vAAC website
How long we keep information
How long we keep information
We keep your information for the duration of your time in our vSOA
After leaving your information is kept for a maximum of 6 months. If your data is not deleted or proof is not sent then contact us as soon as possible.
How to complain
How to complain
If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.
Virtual United nations 2025
This document is our privacy policy
https://docs.google.com/document/d/1i9DQzUquwJ69-D7sXTk_wFEEUfB72Naj9TAwDkMuolY/edit?tab=t.0#heading=h.i1kmtwkkyx5b
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